For research teams and labs
The inbox between you and the actual research
Nobody joined a lab to write email, yet collaborator threads, funder updates and participant queries eat the hours the research needed. ReciteMail drafts those replies in your own voice from a one line instruction. It never connects to your mailbox, which matters when that mailbox holds data, drafts and results that are nobody's business until you publish.
The daily reality
The emails that eat the research week
Each one needs care, because the reader is a collaborator you depend on, a funder you report to or a participant who trusted you with their time.
The collaborator chase
The dataset that was promised for last month, the co-author who has not returned comments, the partner lab gone quiet before a deadline. The chase has to be firm enough to move things and warm enough to survive the next five years of working together. ReciteMail drafts that balance in your voice from one line.
The funder update
Progress reports and milestone emails have to be precise about what was achieved and honest about what slipped, without reading like an apology. Drafts arrive structured and factual, with anything you have not confirmed marked as a placeholder rather than invented, which is exactly the discipline a funder email needs.
The participant reply
People who volunteer for studies deserve warm, clear answers about scheduling, consent and what happens next. The same question arrives forty times and the fortieth reply should be as kind as the first. Templates adapt per person instead of pasting. The warmth survives the volume.
Why the design matters here
Why no mailbox access matters before you publish
A research group's mailbox holds preliminary results, draft manuscripts, reviewer correspondence and sometimes participant information. Handing a third-party tool standing access to all of it is a decision most institutions would want a data protection assessment for. ReciteMail removes the question: it is import-only, one message at a time, with the rest of the mailbox never visible to the tool at all.
Your correspondence stays on your machine. Everything you import lives in an encrypted database on your own computer. When you draft a reply, only the single message you brought in travels for drafting. It is not stored on our servers and never used for training, which is precisely the guarantee unpublished work needs.
The same three steps every time
From their email to your reply in under a minute
1. Bring in one message
Paste the email in or snip it from your screen. That single message is the only thing the system ever sees, never the mailbox around it.
2. Read the draft
It arrives in your voice, learned from emails you chose to import, with placeholders for any figure or date only you can confirm.
3. Send it yourself
Copy into your own email client and press send. Nothing can send on its own, because nothing is connected to anything.
What we claim and what we do not. ReciteMail does not hold SOC 2, ISO 27001 or HIPAA certification and does not claim to. What it offers is an architecture where sensitive mail never reaches us in the first place: no mailbox connection, an encrypted database on your own computer and message content that is never stored on our servers or used for training. If your organisation requires formal certification, we would rather tell you now. The full detail is on the security page.
Questions
Common questions
Does ReciteMail connect to our institutional email?
No, never. There is no sign-in to Outlook, Gmail or any institutional system and no permission to grant. You bring in one message at a time by pasting it or snipping it from your screen. That usually means there is no new system access for your institution to review, though your own policies always apply.
Where do imported emails and drafts actually live?
In an encrypted database on your own computer. When you draft a reply, only that single message plus your instruction travels over a secure connection. It is not stored on our servers and never used to train anything. Nothing accumulates in a chat history. The security page spells out the full picture.
Can it handle correspondence in other languages?
Yes. International collaboration means email in more than one language. ReciteMail reads and drafts in more than sixty. A collaborator can write in German, you reply in English or in German and your tone survives the translation.
Will drafts invent details we did not provide?
Anything the draft cannot know, a figure, a date, a result, appears as a bracketed placeholder for you to fill rather than a guess. For funder and collaborator correspondence that discipline is the whole point: the draft structures the email and you supply the facts.
Does it work for a whole group?
Yes. Each person has their own account and their own voice, while shared templates keep the group's standard replies consistent. A team pack shares templates without touching anyone's identity or signature. The postdoc never sends email signed as the PI.
What does it cost on a research budget?
29.99 euro a month or 299 euro a year per person, unlimited under fair use. One account covers two computers, which puts the office desktop and the laptop at the bench both inside it. Teams of three or more get volume pricing on one invoice. The trial is 7 days with no card.
Try it on this week's collaborator emails
Import a handful of sent emails so it learns how you write, then draft the week's chases and updates in minutes. Free for 7 days, no credit card and nothing to connect.
Start your free trial€29.99 a month or €299 a year after the free week. Windows 10 and 11. Reads and replies in 60+ languages.